AI @ SHSU - Write Smarter with Copilot

Microsoft Copilot in Word can help you write, edit, summarize, and format documents. It’s like having an intelligent writing partner that understands your goals and context. Whether you are using Microsoft Copilot Chat (free) or leveraging the full suite of features with a Microsoft 365 Copilot license, understanding the differences and knowing how to maximize each option can dramatically improve your productivity. This article outlines what you can accomplish with each offering, provides step-by-step instructions, and includes sample prompts to help you get started.

Key Features of Microsoft Copilot Chat (Free)

• Drafting simple documents, emails, or summaries
• Brainstorming ideas and generating outlines
• Rewriting, simplifying, or expanding existing text
• Answering general questions about document content

How to Use Microsoft Copilot Chat (Free) in Word

1. Open your Word document.
2. Click on the Copilot icon or navigate to the “Copilot Chat” pane.
3. Type your prompt or question into the chat window.
4. Review the generated response and insert or edit as needed.

Sample Prompts for Microsoft Copilot Chat (Free)

• “Summarize the key points from this paragraph.”
• “Summarize these meeting notes into key action items.”
• “Fix grammar and make suggestions for making the content clear and concise.”

Copilot Licensed: Advanced AI Tools for Power Users

With a Copilot license, users unlock a wide range of premium features that take content creation to the next level. These capabilities are designed for professionals and heavy users who need advanced document generation, intelligent insights, and deeper integration with Microsoft 365 apps.

Exclusive Features for Microsoft 365 Copilot Licensed Users

• Comprehensive document drafting from brief prompts
• Data-driven content generation using organizational files
• Automated meeting notes and action item extraction
• Advanced formatting and style suggestions
• Context-aware editing, including tone and audience adaptation
• Integration with Excel, Outlook, and other Microsoft 365 apps for seamless workflow

How to Use Microsoft 365 Copilot Licensed Features in Word

1. Ensure you are signed in with your licensed Microsoft account.
2. Open Word and access Copilot from the toolbar or pane.
3. Use prompts to generate new documents, analyze data, or integrate with other apps.
4. Utilize advanced editing and formatting tools as suggested by Copilot.

Sample Prompts for Microsoft 365 Copilot Licensed Features

• “Draft a project proposal based on the attached meeting notes and articles.”
• “Summarize these journal articles in 5 key takeaways.”
• “Generate action items from the last team meeting and insert them as a checklist.”
• "Apply latest APA formatting to this document."

Comparing Copilot Chat Free and Copilot Licensed

Microsoft Copilot in Word offers valuable features for all users, with the option to upgrade to a licensed version for more advanced capabilities. Whether you are looking to save time on basic writing tasks or require powerful AI-driven document management, Copilot adapts to your workflow.

Learn More

• Draft and add content with Copilot in Word | Microsoft Support
• Copilot in Word | LinkedIn Learning

Microsoft Copilot was used in the creation of this content. Copilot suggested content and provided editing feedback for the final product.